Contextual Information

Collection finding aid, if any N/A
Catalog record(s), if any N/A
Collection site, if any https://sea.lib.niu.edu/
Other pertinent reference information http://www.cormosea.org/

Project Files

Digital image files

N:/Staging/seadl

Metadata form definition, if any N/A
MARC transformation, if any MARC records for a series are broken into MARC/XML and batch transformed into MODS.
Controlled vocabulary for project Library of Congress Name Authority File and Library of Congress Subject Headings
Standards used for project Resource Description and Access
Level of quality control High

MODS Metadata Guidelines

Field

mods:titleInfo

Value

Transcribe the title from the title page, title frame, caption, or some other source of information as specificed in RDA 2.2.4. Always specify the language and script using the English name and code (all lower-case) from ISO 15924 and ISO 639-2/b. If the resource is commonly known by some other title, add it as a Uniform Title.

Add an Alternative Title that has been translated into English. If the title is a translation from the resource itself or a reference source and the characters are in Unicode, use @type=“translated.”

If there is no title on the resource and one cannot be supplied from available reference sources, the title must be supplied by the cataloger. In the case of photographs or film, the title should be brief, concise, and descriptive of the contents. Try to avoid using the same title for multiple resources and do not use "no title" or the equivalent.

Examples
<mods:titleInfo lang="tha" script="Thai">
    <mods:title>ร่วมมือกัน เพื่อสันติ</mods:title>
</mods:titleInfo>
<mods:titleInfo type="translated">
    <mods:title>Together for peace</mods:title>
</mods:titleInfo>

 

 

Field

mods:name

Value

Supply names for any artists, authors, filmmakers, publishers, etc. involved in the creation or publication of the resource. Do not supply names here for those who are the subject of the resource or those who own or provided the resource.

Names should be taken from the Library of Congress Name Authority File (LCNAF) and given the authority attribute “naf.” URI’s from id.loc.gov must always be included as attributes for names that have a corresponding record in the LCNAF. If the name is not in LCNAF, next check the Virtual International Authority File (VIAF). If a name is not found in the LCNAF or VIAF and there are no conflicts, use the fullest form of the name available or the name by which the person is most commonly known with @authority = “local.”

In general, use the name as it appears on the resource. If the name on the resource takes the form “author of,” “Anonymous,” etc. or there is no name, use the identity known to be related to the resource, if discernable from reference sources, but provide a detailed explaination of this relationship in a Note.

Always include a textual role to identity how the name has contributed to the resource, using MARC relator terms for values.

Examples
<mods:name type="personal" authority="naf" authorityURI="http://id.loc.gov/authorities/names" valueURI="http://id.loc.gov/authorities/names/no95046703">
    <mods:namePart>Jolliffe, Jill</mods:namePart>
    <mods:namePart type="date">1945-</mods:namePart>
    <mods:role>
        <mods:roleTerm type="text">photographer</mods:roleTerm>
    </mods:role>
</mods:name>

<mods:name type="personal" authority="local">
    <mods:namePart>Quang, Tran Thieu</mods:namePart>
    <mods:role>
        <mods:roleTerm type="text">photographer</mods:roleTerm>
    </mods:role>
</mods:name>

(Author on item listed as "Author of Frank Merriwell.")
<mods:name type="personal" authority="naf" authorityURI="http://id.loc.gov/authorities/names" valueURI="http://id.loc.gov/authorities/names/n82228275">
    <mods:namePart>Standish, Burt L.</mods:namePart>
    <mods:namePart type="date">1866-1945</mods:namePart>
    <mods:role>
        <mods:roleTerm type="text">author</mods:roleTerm>
    </mods:role>
</mods:name>
<mods:note>"Author of Frank Merriwell" refers to Burt L. Standish.--Edward T. LeBlanc Dime Novel Bibliography.</mods:note>

 

 

Field

mods:genre

Value

At least one of the follow Art & Architecture Thesaurus genre terms are always required:

articles

books

documents

comic books

maps (documents)

manuscripts (document genre)

photographs

political posters

video recordings

Genre terms from the Library of Congress Subject Headings may also be assigned for literature, film, or music.

Examples
<mods:genre authority="aat" authorityURI="http://vocab.getty.edu/page/aat" valueURI="http://vocab.getty.edu/page/aat/300028094">maps (documents)</mods:genre>

<mods:genre authority="aat" authorityURI="http://vocab.getty.edu/page/aat" valueURI="http://vocab.getty.edu/page/aat/300203177">comic books</mods:genre>
<mods:genre authority="lcgft" authorityURI="http://id.loc.gov/authorities/genreForms" valueURI="http://id.loc.gov/authorities/genreForms/gf2014026279">Detective and mystery comics</mods:genre>

 

 

Field

mods:originInfo

Value

Supply the most complete date possible for the date of creation or publication in the form YYYY-MM-DD. When the publication date is not known precisely, using date ranges or specify a particular decade or century. Always use the date of the resource you are describing, e.g. if decribing a copy of a manuscript, supply the date that the manuscript was copied.

Examples
<mods:originInfo>
    <mods:place>
        <mods:placeTerm authority="marccountry" type="code">th</mods:placeTerm
        <mods:placeTerm type="text">Thailand</mods:placeTerm>
    </mods:place>
    <mods:publisher supplied="yes">United States Information Service</mods:publisher>
    <mods:dateCreated keyDate="yes" encoding="w3cdtf" qualifier="approximate" point="start">1960</mods:dateCreated>
    <mods:dateCreated encoding="w3cdtf" qualifier="approximate" point="end">1969</mods:dateCreated>
</mods:originInfo>

<originInfo eventType="production">
    <place>
        <placeTerm type="code" authority="marccountry">th</placeTerm>
        <placeTerm type="text" authority="marccountry">Thailand</placeTerm>
    </place>
    <publisher>Digital Archive of Buddhist Mural and Cloth Paintings in Thailand</publisher>
    <dateCreated keyDate="yes" encoding="w3cdtf">2010-05-11</dateCreated>
</originInfo>

 

 

Field

mods:physicalDescription

Value

Record the extent of the resource, describing the number and type of material being digitized using the most appropriate unit. If describing a sound or video recording, record the duration. Do not zero-pad the first number.

Examples
<mods:physicalDescription>
    <mods:form authority="rdacontent" type="content">still image</mods:form>
    <mods:form authority="rdamedia" type="media">computer</mods:form>
    <mods:form authority="rdacarrier" type="carrier">online resource</mods:form>
    <mods:internetMediaType>image/tiff</mods:internetMediaType>
    <mods:internetMediaType>image/jp2</mods:internetMediaType>
    <mods:internetMediaType>image/jpeg</mods:internetMediaType>
    <mods:digitalOrigin>reformatted digital</mods:digitalOrigin>
    <mods:extent>28 unnumbered pages</mods:extent>
</mods:physicalDescription>

<physicalDescription>
    <form authority="rdacontent" type="content">two-dimensional moving image</form>
    <form authority="rdamedia" type="media">video</form>
    <form authority="rdacarrier" type="carrier">online resource</form>
    <mods:internetMediaType>video/mp4</mods:internetMediaType>
    <extent>1 video file (17:02)</extent>
    <digitalOrigin>reformatted digital</digitalOrigin>
</physicalDescription>

 

 

Field

mods:note

Value

Contributors will be asked to povide a brief description of the subject matter, context, and any other descriptive information about the resource that has not been recorded elsewhere. From this description, extract keywords, places, subjects, and names to construct controlled access points. The original description should be left complete, but edited for spelling and grammar. Do not edit descriptions provided in alternative languages.

Notes regarding the condition of the material should be reviewed carefully and edited. Generally, these should be succinct descriptions of any known imperfections, such as missing pages or water damage. For sound and video recordings, include here notes about the recording itself, describing background noises or any interruptions. Notes describing the carrier or some other physical feature should instead be moved to the Physical Description.

Examples
<mods:note lang="tha" script="Thai">คอมมิวนิสต์:คอมมิวนิสต์ไม่เคยให้ความเคารพนับถือผู้หลักผู้ใหญ่ ภาพที่เราเห็นอยู่นี้ พวกเยาวชนยามแดงกำลังกลุ้มรุมทำร้ายครูของเขาเอง.เสรีภาพ: พวกเราชาวไทย เคารพนับถือผู้หลักผู้ใหญ่ และครูบาอาจารย์ผู้สั่งสอนวิชาความรู้ให้แก่เราตลอดมา.</mods:note>
<mods:note>Communist: Communists disrespect important people. In this picture, we see a group of young people in the Red Guard gang up on their teacher. Free State: Thai respect people of importance and teacher instructs, teaches life knowledge, and shares wisdom.</mods:note>

<mods:note>Missing page 28.</mods:note>

 

 

Field

mods:subject

Value

The following subjects should be added, if known:

  • the country of origin
  • other countries that are associated with the item in some way
  • other related geographic regions (provinces, cities, towns, etc.)
  • the cultures or ethnic groups associated with the resource
  • belief systems, religions, or religious institutions
  • the titles of related works

Additionally, one or more topical headings may be assigned from the following controlled list:

Agriculture

Architecture

Art

Colonialism

Conflicts

Crime

Customs and traditions

Dance

Education

Engineering

Folklore

Food and Drink

Heath and Medicine

Indigenous populations

Language

Law

Sexuality and gender

Monuments and Memorials

Music

Politics

Propaganda

Rites and Ceremonies

Royalty and Rulers

Science

Social Welfare

Sport and Leisure

Travel

Women

Each resource should be assigned one or more subject headings for related countries. When including cities, towns, or more narrow geographic locations, always use hiearchical geographic headings. This will allow us to index countries and other locations separately.

If a complex heading can be found in the authority file, use “lcsh” for the subject authority. If no complex heading exists, include “lcsh” for the subject, with “lcsh,” “naf”, "viaf," or "local" for each component of the complex heading. Likewise, include a URI for each subject at the appropriate level.

Examples
<mods:subject authority="lcsh" authorityURI="http://id.loc.gov/authorities/subjects" valueURI="http://id.loc.gov/authorities/subjects/sh85043176">
    <mods:topic>Engineering</topic>
</mods:subject>

<mods:subject authority="lcsh">
    <mods:geographic authorityURI="http://id.loc.gov/authorities/names" valueURI="http://id.loc.gov/authorities/names/n79059683">Thailand</mods:geographic>
    <mods:topic authorityURI="http://id.loc.gov/authorities/subjects" valueURI="http://id.loc.gov/authorities/subjects/sh85050519">Foreign relations</mods:topic>
    <mods:geographic authorityURI="http://id.loc.gov/authorities/names" valueURI="http://id.loc.gov/authorities/names/n78095330">United States</mods:geographic>
</mods:subject>

<mods:subject authority="lcsh" authorityURI="http://id.loc.gov/authorities/subjects" valueURI="http://id.loc.gov/authorities/subjects/sh87001513">
    <mods:geographic authorityURI="http://id.loc.gov/authorities/names" valueURI="http://id.loc.gov/authorities/names/n80021691">Burma</mods:geographic>
    <mods:topic authorityURI="http://id.loc.gov/authorities/subjects" valueURI="http://id.loc.gov/authorities/subjects/sh85061212">History</mods:topic>
    <mods:temporal">Konbaung dynasty, 1752-1885</mods:temporal>
</mods:subject>

 

 

Field

mods:relatedItem

Value

Record the collection in SEADL to which this digital object should be assigned, including the contributing institution and partner. Record their full official title, preferred contact address, and official website.

Examples
<mods:relatedItem type="host">
    <mods:titleInfo>
        <mods:title>George V. Smith Thai poster collection</mods:title>
    </mods:titleInfo>
    <mods:location>
        <mods:url>https://sea.lib.niu.edu/islandora/object/seadl:posters</mods:url>
    </mods:location>
</mods:relatedItem>

 

 

Field

mods:location

Value

Use Location to record the physical location of the resource, including any shelf identifiers (e.g. classification number) and institution/owner. Do not use this element for the contributing instution or partner.

Examples
<mods:location>
    <mods:physicalLocation authority="oclcorg">JNA</mods:physicalLocation>
    <mods:physicalLocation authority="NIUdb">fmlspx</mods:physicalLocation>
    <mods:physicalLocation>Southeast Asia Collection, Northern Illinois University.</mods:physicalLocation>
    <mods:shelfLocator>E183.8.T4 T644 1967a</mods:shelfLocator>
</mods:location>

 

 

Field

mods:accessCondition

Value

Contributors will be required to select one of the rights statements below from rightsstatements.org:

In Copyright - Education Use Permitted

In Copyright - Non-Commercial Use Permitted

No Copyright - Non-Commercial Use Only

No Copyright - Other Known Legal Restrictions

No Known Copyright

They may optionally communicate the copyright status of the digital object in a brief (no more than 250 characters) statement. For resources that are in copyright, record the name of the copyright holder in exactly the form they would like to be credited. If the resource contains personal information, culturally-sensitive information, or any materials that are still in copyright or for which the copyright is not known, the contributor should also indicate here any access restrictions that must be put in place.

Examples
<mods:accessCondition xmlns:xlink="http://www.w3.org/1999/xlink" type="rightsstatement" xlink:href="https://creativecommons.org/publicdomain/mark/1.0/">No Copyright - Public Domain</mods:accessCondition>

<mods:accessCondition type="useAndReproduction">Use of this public-domain resource is unrestricted, however, attribution is customary and requested.</mods:accessCondition>